Divisions, Teams & Rosters
Manage the teams inside your seasons and tournaments — add and organize divisions, place and move teams, build rosters, and lock rosters when play begins.
Most of this happens in two places: the Structure tab (sidebar → League Management → Structure, at /admin/organize) for the tournament → contest → division → team tree, and a division’s own page (open a division from Structure) for that division’s teams, roster, and schedule.
How do I add a new division to a season?
- Open the Structure tab.
- Find your season (a standalone league) or a tournament’s contest, and click Add Division on that row.
- Type the division name — e.g. “Competitive”, “MENS (3.5)”, “U12” — and confirm with the check.
Divisions are created name-only; configure capacity, min/max players, eligibility, and stats from the division row’s ⋯ → Settings.
Can I duplicate a division?
Yes. In the Structure tab, open the division row’s ⋯ menu and choose Clone, then give the copy a name. The clone appears straight away as a sibling in the same season or contest.
Cloning copies the division’s settings — tiebreakers, capacity and waitlist, format, min/max players, eligibility and stat columns — which is the point: it saves rebuilding a configuration you already got right. It does not copy teams, players, games or pools, so the copy starts empty.
A cloned division has no payment product of its own. It inherits its price from the level above — the contest, tournament, or registration — exactly like a division you create by hand. If the original had its own price and you want the copy to charge the same, set it explicitly from the new division’s ⋯ → Payment. This is deliberate: it keeps the two divisions’ prices independent, so editing one never changes the other.
The name must be different from every other division in the same season or contest — the dialog tells you if it’s already taken.
How do I add a new team to a specific division?
Open the division from the Structure tab (the arrow/expand into its page), then click Add Team. Enter the team name (or, for doubles/individual formats that exclude team names, just the players) and submit.
When the division has a registration, the added team is automatically linked to it (it shows the “Registered” badge) and stays off the public division page until an admin accepts it — or until you check Force team onto division, which marks the team accepted and shows it publicly immediately even without payment or a signed waiver (useful when those are handled on paper; a confirmation appears when you check it, and you can record the payment later from the team page). If the registration is past its end date, an Ignore registration deadline checkbox appears — check it to acknowledge inviting the manager after the deadline. Divisions without a registration behave as before: the team is added directly with the “Unregistered” badge.
You can also add a team and invite its manager to finish registration and payment themselves — check “Send registration invite to team manager” in the Add Team dialog. See Manage Registrations — Invite a Team Manager.
How do I move a team from one division to another?
In the Structure tab, expand the contest so its divisions and teams are visible, then drag the team’s row onto the target division (within the same tournament/season). Staty checks the destination division’s eligibility before moving. Drop targets highlight as you drag.
How do I assign players to a team roster?
When you add a team on the division page, the Add Team dialog includes a roster section — click Add Player for each player (the number required follows the division’s min/max players). You can also manage a team’s players later from the team’s players page.
How do I remove a player from a team?
Open the team’s page and find the player in the Players list. The Actions column has a trash icon beside the edit pencil — click it, confirm, and the player is removed from the roster.
A few things worth knowing:
- If your fee is per player, the team’s Payment Due drops by that player’s share as soon as they’re removed.
- If that player already paid, the confirmation tells you how much. Their payment still counts toward the team, so the team will show as overpaid until you issue a refund — removing a player never refunds anything on its own.
- There’s no undo button, so check the name in the confirmation before you remove.
How do I view which teams have registered for a division?
Open the division from Structure — its page shows a Teams (n) card listing every team in the division. The Structure tree also shows teams nested under each division, and the public site’s “Teams by Division” card lists registered teams to visitors.
How do I delete a division?
In the Structure tab, open the division row’s ⋯ menu and choose Delete, then confirm. Deleting a division cannot be undone, so remove or move its teams first if you want to keep them.
If any teams still reference the division, the confirmation dialog warns you first — showing how many registrations reference it and how many teams are placed in it — so you can cancel and move them somewhere else.
What happens to teams in a division I deleted?
Deleting a division does not delete its teams. They stay on the registration and keep pointing at the deleted division, so nothing is lost — but they do drop out of that division’s capacity and waitlist counts, and the division disappears from the Structure tree, the division filter and every public page.
On the registration page (Registrations → open a registration), those teams still show the division name, marked “(deleted)”, in both the Requested line and the Division dropdown — so you can see what the team originally signed up for. The deleted division can’t be chosen for any other team, but the affected rows stay visible even with a division filter applied, and you can move them to a live division from the same dropdown. Do that if you want them counted again.
How do I remove a team, and can I restore a deleted team?
Removing a team is a soft delete — done from the Registrations page (open a registration → the team’s ⋯ menu → Remove). Two ways to bring a team back:
- Undo — a toast appears right after removal with an Undo action.
- Deleted teams — a collapsed Deleted teams section below the teams table lists removed teams; click Restore to return the team and its division placement.
A team with unrefunded payments cannot be removed — fully refund it first (see Issue Refunds).
What is the roster lock feature, and how do I enable it?
Roster Lock prevents further roster/player changes after a date you choose — useful once a season starts. On the Registrations page, turn on “Manually Lock Roster Changes” and set the lock date (stored as rosterLock / rosterLockDate); the same toggle is available under Settings.
Roster Lock is different from the registration close date (gateByEndDate): the close date stops new teams from signing up, while Roster Lock freezes edits to existing rosters. See Manage Registrations — Registration End-Date Gate.